QNAP Turbo NAS Software User Manual

File Station

File Station

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File Station

Previous topic Next topic helpdesk  

File Station is an online file management center. With the File Station, you can access the NAS across the Internet, manage files using a web browser, quickly find files, play media files, set file and folder permissions, and easily share your files and folders on the NAS.

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Topics covered in this chapter:

Starting File Station
Familiarizing yourself with File Station
Using File Station
Remote Mount

 

Starting File Station

 

Launch File Station from the Main Menu/Desktop shortcut, or directly log into File Station by going to: http://NAS_Name_or_IP/cgi-bin/filemanager.html.

 

Familiarizing yourself with File Station

 

Menu Bar

7-FileStationMainMenu

 

No.

Name

Description

1

Search

Search files by their name, file type (music, video, or photo) or with advanced search.

2

Network Media Player

Stream videos, photos and music to compatible devices in different rooms over your home network.

3

Refresh

Refresh the current page.

4

Smart File Filter

Filter files based on conditions set by users and the conditions will apply to all folders.

5

More settings

Click to display the following:

Settings – Select any of the following, as required.
oShow files and folders of my PC: Set to show/hide files and folders on the local PC. This allows you to see the contents of your PC in File Station. This feature is currently only available in Windows and requires Java to be installed (you can download it from http://java.com).
oShow hidden files on NAS: Set to show/hide hidden files.
oAllow all users to create shared links.
oSupport multimedia playback and thumbnail display: If this option is checked, the file icon will be displayed as thumbnails.
oShow Network Recycle Bin(s): Set to show/hide the "@Recycle" folder.
oOnly allow the admin and administrators group to use "Share to NAS user".
oOnly allow the admin and administrators group to permanently delete files: Check this option and 1) only administrators can permanently delete files from File Station; and 2) files deleted by other users will be moved to the Trash.
oRemote mount: Configure the groups of users (administrators, administrators group, or specific users) that are allowed to use the Remote Mount feature.
Help – Open the File Station Help.
About – Display information about File Station.

6

Browsing Mode

Select a browsing mode:

List
Large icons
Medium icons
Small icons

7

Create folder

Create a folder/shared folder or share space with a user (see the below Sharing NAS space section.)

8

Upload

Upload files or folders to the selected shared folder.

9

More Action

Bookmark the selected shared folder (and it will appear under "Favorites" on the left panel).
Perform file or folder operations including open, download, rename, copy/move, delete, cut, create desktop shortcut, compress, transcode files/folders (these options are only available when files and/or folders are selected).
Check folder properties.
Review transcode information, background tasks (file compression, file upload and moving files within the NAS) or storage information.

10

Remote Mount

Create remote mounts
Check connection records and the current connection status (see Remote Mount)

 

Tip: If you are using Google Chrome, you can drag and drop files from your PC to File Station. However, some computers may not be able to upload files that are larger than 1GB using this method due to their low performance. When this happens, please consider uploading using File Station.

 

Note:

To stream media files to HDMI or Chromecast using the Network Media Player, the Media Streaming Add-On must first be installed in the App Center.
Bonjour must be enabled when using multi-zone streaming. You can enable Bonjour in "Control Panel" > "Network Service" > "Service Discovery" > "Bonjour".
Only MP4 video files can be directly streamed if your NAS does not support On-the-fly Transcoding. You can consider transcoding them into different media formats if they are desirable. For details on transcoding, see Transcode Management.
If your NAS supports transcoding, please install the CodexPack App before using this function. The NAS will try to transcode to a suitable format for your device. If your NAS does not support transcoding, the NAS will only output the original file format and the seek function may not work properly. In this case, please make sure that your device is compatible with the file format used by the video.
Some video formats may experience issues when streaming via DLNA, Apple TV or Chromecast. If any of these issues arise during video playback, you can consider transcoding your videos into universally-compatible media formats. For more details on transcoding, please refer to the Transcode Management chapter.
Some media players do not support pausing during playback. If this happens, playback will continue even if you use the pause feature.
For multimedia files transcoded using on-the-fly Transcoding, the time displayed on the media player seek bar will become 00:00 while you forward or rewind the multimedia files during playback.
The original photo files will be used for streaming if their thumbnails are not available.

 

Left Panel

Volume: Every shared folder and folder on the NAS is listed here. Depending on your NAS model, the default shared folders are different and can include "Download", "homes", "Multimedia", "Public", "Recordings", "USB" and "Web". You can click "+" next to a volume to create a shared folder on the volume.
Local folders: Folders on your local PC are listed here. The Java JRE must be installed to use this feature.
Favorites: Bookmarked folders are listed here.
Qsync: Folders or files synchronized from the Qsync service, and team folders are listed here.
Share link management: Links of files shared from the NAS are listed here.
Share with me: Files and folders that have been shared to you from other NAS users are listed here.
Recycle Bin: Deleted files or folders can be found here. Right-click on deleted items in the recycle bin to permanently delete or recover them.

 

Using File Station

 

Creating shared folders

To create a shared folder, click "Create folder" and select “Shared folder”. Specify the folder name, folder description, disk volume, user access privileges, and advanced settings in the shared folder creation dialog window and click "Create".

 

Subfolder operations

Right-click a subfolder and select one of the following actions:

Action

Description

Sort By

Sort all the subfolders and files within the page by name, modified date, type, or size.

Create folder

Create a subfolder.

Copy/Paste

Copy a subfolder and paste it into another shared folder.

Share

Share the selected folder via email;
Publish the selected folder on social networks;
Set sharing details  

Open

Enter the chosen subfolder.

Download

Compress and download the subfolder.

Rename

Rename the subfolder.

Copy to/Move to

Copy or move the subfolder to another location on the NAS.

Delete

Delete the subfolder.

Cut/Paste

Cut a subfolder and paste it to another shared folder.

Add to Transcode

Create transcode tasks for the files within the subfolder. If you see certain resolution options disabled in the "Add to Transcode" window, it means the selected video files have already been transcoded into these resolutions.

Note: This feature is for the x86 series NAS only.

Cancel/Delete Transcoding

Cancel / Delete transcode tasks created for the subfolder

Transcode Information

Bring up the Transcode Task window for your review on transcode tasks.

Create Shortcut to Desktop

Create a shortcut icon on the Desktop for the selected folder.

Add to Favorites

Bookmark the subfolder and it will appear under "Favorites" in the left panel.

Compress(Zip)

Compress the subfolder.

Properties

Display the properties in a new window.

 

Tip: For folders and files, the shortcut keys are provided for quick file and folder operations. Available shortcut keys include:

Ctrl + C: Copy selected files/folders.
Ctrl + V: Paste selected files/folders.
Ctrl + X: Cut selected files/folders.
Ctrl + A: Select all files/folders.
Del: Delete selected files/folders.
F2: Rename the selected file/folder.
F5: Reload the current list.

 

File operations

Right-click a file and select one of the following actions:

Action

Description

Sort By

Sort all the subfolders and files within the page by name, modified date, type, or size.

Copy/Paste

Copy a subfolder and paste it into another shared folder.

Share

Share selected files/folders via email, social network, by shared links, or to other NAS users. Refer to the Sharing files section for more details.

View in Office Online

Open Office files stored on the NAS using Office Online. The document will be first uploaded to Office Online and opened in a new browser tab. You must first install and sign in to the myQNAPcloud App to use this function.  

View in Google Docs

Open Office files stored on the NAS using Google Docs. The document will be first uploaded to Office Online and opened in a new browser tab. You must first install and sign in to the myQNAPcloud App to use this function.

Open with Chrome Extension

Preview and edit Microsoft Office files offline with a Chrome browser extension (Chrome only and requires the "Office Editing for Docs, Sheets & Slides" Chrome extension to be installed.)

Streaming to (Network Media Player)

Stream multimedia files (videos, music, and photos) to compatible devices in different rooms over your home network.

Play

Launch the Media Viewer and play the selected item.

Open

Open the file with a corresponding application on your PC. If no such applications are available, the file will be downloaded instead.

Open with VLC

If the chosen file is a video file, it will be opened in the browser (the VLC plug-in needs to be installed first.)

Download

Download the file. If the chosen file is a video that has been transcoded, you can choose its resolution and download the file. If multiple files are selected for download, they will be compressed before the download.

Rename

Rename the file.

Copy to/Move to

Copy or move the file to another location on the NAS.

Delete

Delete the file.

Cut/Paste

Cut a file and paste it to another shared folder.

Add to Transcode

Create a transcode task for the file. Create transcode tasks for files within the subfolder. If you see certain resolution options disabled in the "Add to Transcode" window, it means the selected video files have already been transcoded into these resolutions.

Note: This feature is for the x86 series NAS only.

Cancel/Delete Transcoding

Cancel/Delete transcode task.

Transcode Information

Bring up the Transcode Task window for you to review transcode tasks.

Extract

Extract the compressed file.

Compress(Zip)

Compress the file.

Mount ISO

Mount the iso image as a shared folder on the left panel. After the file is mounted, you can click that shared folder to access the content of that iso image. To unmount an iso file, right click on the iso-mounted shared folder in the left panel and choose "Unmount".

Properties

Display the properties in a new window.

 

Note:

For IE 8, the maximum size of a file that can be uploaded to the NAS by File Station is 2GB if the Java plug-in is not installed. We recommend using a modern web browser to access File Station.
Due to limitations with Google Chrome, when using the upload folder function of the File Station toolbar only folders that contain at least one file can be uploaded. You can use drag & drop to circumvent this limitation.
For Chrome, multiple files and folders can be dragged & dropped into File Station to upload them directly.
ARM-based NAS models do not support using Cyrillic characters for the name of a subfolder in an ISO shared folder (the name will be incorrectly displayed if a subfolder is created with a Cyrillic name.) Please name the subfolder with a different language before an ISO file is created.
For Mac OSX, mounting a folder that contains the # character in the folder name through WebDAV is not supported. Please rename the folder before mounting it if necessary.
You can preview Microsoft Office files using File Station. To do so on Mac OSX, mounting a folder that contains the # character in the folder name through WebDAV is not supported. Please rename the folder before mounting it if necessary.
For "View in Office Online" and "View in Google Docs", please set your browser to allow pop-ups and you will need a myQNAPcloud account. Supported file formats: .doc, .docx, .xls, .xlsx, .ppt, and .pptx.
To stream media files to HDMI or Chromecast using the Network Media Player, the Media Streaming Add-On must first be installed in the App Center.
Bonjour must be enabled when using multi-zone streaming. To enable Bonjour, go to "Control Panel" > "Network Service" > "Service Discovery" > "Bonjour".
Only MP4 video files can be directly streamed if your NAS does not support On-the-fly Transcoding. You can consider transcoding them into different media formats if they are desirable.

 

Playing media files

To play media files with File Station, double-click a multimedia file (photo, music and video files) and the Media Viewer (a built-in media player on the NAS) plays the file. Use the following buttons to control the Media Viewer:

7-FileStationPlayingmediafiles

 

No

Name

Description

1

Download

Download the item.

2

Slideshow

Play all chosen photos as a slideshow. You can adjust the speed and effect of the slideshow (for photos only.)

3

Network Media Player

Stream videos to compatible devices in different rooms over your home network.

4

More Action

Rotate the photo, set the photo as the QTS wallpaper, or delete the photo/video.

5

Full Screen

Switch to full screen mode.

6

Previous Item/Next Item

Play the previous/next item.

7

Play/Pause (videos)

Play/Pause the video.

8

Play/Pause (photos)

Play/Pause photos as slideshow.

9

Seek Bar

Control the playback progress.

10

Show/Hide Preview Bar

Hide/show the preview bar.

11

Last Item/Next Item

Play the last/next item on the preview bar.

12

Preview Bar

Preview the items in queue.

13

Subtitle

Manage subtitles of the video.

14

Resolution

Change resolution and transcoding settings.

15

Volume

Adjust the volume.

 

Note:

The media viewer can be used to play photos and music files on all NAS models. However, the feature to play videos using the media viewer is available on NAS models that support hardware-accelerated transcoding.
To stream media files to HDMI or Chromecast using the Network Media Player, the Media Streaming Add-On must first be installed in the App Center.
Bonjour must be enabled when using multi-zone streaming. You can enable Bonjour in "Control Panel" > "Network Service" > "Service Discovery" > "Bonjour".
Only MP4 video files can be directly streamed if your NAS does not support On-the-fly Transcoding. You can consider transcoding them into different media formats if they are desirable. For details on transcoding, please refer to the Transcode Management chapter.
Before enabling subtitles, please save the subtitles file (.srt format) in the same folder as the video file and ensure its name is the same as the video file.

 

Finding your files/folders quickly

File Station supports smart searching for files, sub-folders, and folders on the NAS. You can search for files or folders using all or part of the file/folder name, by file type, or by file extension. There are two additional approaches you can quickly find your files: 1) advanced search and 2) smart file filter.

For the advanced search, first click the magnifier on the search bar and then select "Advanced Search". Specify the search conditions (including name, size, date files are modified, location, type and owner/group) and click "Search". The files that match these conditions in the current folder will be listed.  
For the smart file filter, click "Smart File Filter" in the Main Menu. Specify the filtering conditions (including name, size, date files are modified, type and owner/group) and click "OK". Files that match the conditions will be listed for the folder. This is the case even if you switch to a different folder.  

 

Note: To search across all folders on the NAS, click the drop down list in "Location" and select "…".

 

Setting file/folder level permission

You can set file or folder level permissions on the NAS using File Station. Right-click on a file/folder and select "Properties".

 

If "Advanced Folder Permissions" is disabled in "Privilege Settings" > "Shared Folder" > "Advanced Permissions", the following settings will be shown. Define the Read, Write, and Execute access rights for Owner, Group, and Others.

Owner: Owner of file or folder.
Group: Group owner of the file or folder.
Others: Any other (local or domain member) users who are not the owner or a member of the group owner.

 

If a folder is selected, you can choose "Apply changes to folder(s), subfolder(s) and file(s)" to apply the settings to all the files and subfolders within the selected folder. Click "OK" to confirm.

If the "Enable Advanced Folder Permissions" option is enabled in "Privilege Settings" > "Shared Folder" > "Advanced Permissions", you will be able to specify the file and folder permissions by users and user groups. Click + to do so.

To select users and user groups and specify the Read and Write permissions, click "Add".

To remove permissions on the list, select the users or user groups and click "–".

You can also define the file and folder owner by clicking the edit button next to the owner field. To do this, select a user from the list or search for a username, and then, click "Set".

 

The following options are available for folder permission settings. It is recommended to configure folder permissions and subfolder permissions in "Privilege Settings" > "Shared Folders".

Only the owner can delete the contents: When you apply this option to a folder, the first-level subfolders and files can only be deleted by their owner.
Only admin can create files and folders: When you apply this option to a folder, only administrators can create files or folders.
Apply changes to files and subfolders: Apply changed permissions settings except owner protection to all the files and subfolders within the selected folder. The option "Only the owner can delete the contents" will not be applied to subfolders.
Apply and replace all existing permissions of this folder, files, and subfolders: Select this option to override all previously configured permissions of the selected folder and its files and subfolders except owner protection. The option "Only the owner can delete the contents" will not be applied to subfolders.

 

Sharing files

To share files on the NAS using File Station, right click on the files/folders and select "Share". There are four sharing methods:

Via email: Enter the required fields (including mail server from NAS or local computer, sender, recipient, subject, message, domain name/IP and link name), choose to include SSL (https://) in the URL, and optionally set an expiration time and password in "More settings" . Finally, preview the settings or directly share the file.

 Note: To share files/folders using your own email account, your email account must be set up in QTS Desktop > "Options" > "E-mail Account".

To social networks: Enter the required fields (including the social network to share the file, post message, domain name/IP and link name) choose to include SSL (https://) in the URL, and optionally set an expiration time and password in "More settings".
Create share links only (generate a link to provide on instant messengers or store for later use): Complete required files (domain name/IP and link name), choose to include SSL (https://) in the URL, and optionally set an expiration time and password in "More settings".
To NAS users: Choose to share with new or existing NAS users.
oFor new NAS users, fill out account details (username and password), choose to allocate the quote, choose whether to send an email notification (and fill out message subject and content), set domain name/IP, link name and password for the link, decide whether to include SSL (https://) in the URL, and optionally set an expiration time and password in "More settings" . Click "Preview" to preview the message or "Share Now".
oFor existing users, select existing user account(s), choose whether to send a notification email to the user (and fill out message subject and content), set domain name/IP, link name and password for the link, decide whether to include SSL (https://) in the URL, and optionally set an expiration time and password in "More settings" . Click "Preview" to preview the message or "Share Now".

 

For folders, there will be an option "Allow file upload to this folder" in the dialog window for all four sharing options. This feature is only for administrators and can allow link recipients to upload files to the folder pointed to by the link.

 

For the "To NAS users" option, if you choose to share with new NAS users, the system will create new user accounts. Also, the email recipients (or users you share files with) can check files shared in File Station > "Share with me" on the left panel after they log into the NAS.

 

Sharing NAS space

Administrators can allocate space to NAS users and specify a storage quota in File Station by following these steps:

1.Click "Create" (the "+" icon) on the Menu Bar > "Share space with a user".
2.Complete the required fields in the "Create a User" page.
3.Enable the quota feature and set the quota size in "Control Panel" > "Privilege Settings" > Quota" if you have not already done so.
4.Specify the email (optional) and phone number (optional) for the user.
5.Choose to send an email notification to the newly-created user (optional), fill out the message details (including mail server (from NAS or local computer), sender, recipient, subject, message, domain name/IP and link name) and choose to include SSL (https://) in the URL.
6.Click "Create".

 

Remote Mount

 

The remote connection mount service allows you to easily manage files across local devices, external devices, cloud services and remote devices from a single interface. You can easily carry out file management tasks such as copying and moving from remote to local devices or vice versa. The remote connection mount service supports multiple cloud services (such as Google Drive, Dropbox, and OneDrive), and remote device network protocols (such as CIFS/SMB, and FTP.), and automatic searches for local devices.

 

Create remote mounts

1.Click "Remote Mount" > "Create remote mount".
2.Choose to connect to a remote storage via Auto Search, SMB/CIFS, or FTP.
3.Fill out the necessary details (including the protocol, codepage, hostname/IP, port, username/password, destination folder, and connection name) and choose to enable support for multimedia playback and thumbnail display (the system will generate thumbnails at the destination. If the destination is another QNAP NAS, it must have QTS 4.2 or later installed).
4.Click "Create".

 

Check recent connection records

1.Click "Remote Mount" > "Connection record".
2.Review recent connection records and their details including the connection time, connection name, protocol, Hostname/IP, port, account username, codepage and source path.
3.To sort the records, click on a header.

 

Check the current connection status

1.Click "Remote Mount" > "Current connection status".
2.Review the status of the current connections records and their details, including the owner, connection time, protocol, Hostname/IP, port, source path, status and creation time.
3.To sort records, click on a header.

 

Notes:

The maximum number of remote mounts that can be created per NAS is 256.
To share links by email, the email server settings must be properly configured in "System Settings" > "Notification" > "SMTP Server".
Up to 1000 sharing links are supported.
For best performance, use one of the following browsers: IE 9+, Firefox 3.6+, Safari 5+, or Chrome.
Do not close the browser before the file transfer process (upload or download) is completed or the process will fail.
To use Remote Mount, you must install the Connect to Cloud Drive app from the App Center before connecting to cloud services.
Using a remote mount is identical to an external device and ongoing tasks will be terminated if the NAS is restarted or powered off.
Limitations of your cloud service account may affect what files can be transferred. Please check the account details with your cloud service providers for more information regarding what files can and cannot be transferred.
When transferring a large amount of files over CIFS/SMB using a remote mount, some antivirus software may cause the transfer to fail. If you encounter this problem, please temporarily disable your antivirus software and try again.
Due to performance limitations of web browsers and PCs, you may not be able to upload a large amount of files in one task. If you encounter this problem, please separate your upload task into multiple tasks or use another upload method.

 


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